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AGENDA AGM 2024

Agenda: AGM Christchurch Avon Athletics Club Inc.

Saturday 14th September 2024, Christchurch Avon Clubrooms Commencing ~ 2.30pm

1. 

2. Introduction, Health and Safety and Apologies

3. 

4. -Minutes of Draft 2023 AGM.

5. -Matters arising from minutes.

7. -Consideration of remits- no remits received

8. 

9. -Club Captain's reports (Marilyn M, Rich S, Craig E- all pre-circulated and taken as read, open for question/comment.)

10. 

11. -Treasurer's Report (pre-circulated and taken as read ,open for question/comment at meeting)

12. 

-Presidents Report (taken as read, open for question/comment.)

2. -Club Subs and Race entry fees- discussion

5. Election of Officers/Roles
   Incumbents listed below. All positions are open for nominations.

2. Junior Winter Club Captain (Craig Eustace, willing to continue)

3. 

4. Winter Senior Club Captain ( Richard Seigne- willing to continue?)

6. Summer Junior Club Captain (Marilyn Morrison and willing to continue)

7. 

8. Summer Senior Club Captain (Tram O'Callaghan, willing to continue but away until late Jan ’25)

9. 

10. Secretary (Mike Van der Colk- willing to continue)

11. 

12. Treasurer and Registrar ( Tommy Richards assisted by Victor Gamperle)

13. 

14. President (Rob Holland- scheduled for several months sabbatical)

16. Patron (John Palmer, willing to continue- Thanks from Club)

9. General business.

Draft minutes of 2023 AGM

DRAFT :Minutes of the CH-CH Avon A.C Inc AGM at Clubrooms, Sept 23, 2023 2.30 pm.

 Present: (quorum of 20 was exceeded)

Rob Holland ( President), Mike Van der Colk (Secretary), John Palmer,Victor Gamperle , Sandie Gamperle, Craig Eustace, George Ridd, Kylie Ridd, Fleur Pettengell, Tram O'Callaghan, Rodger Ward, John Ingles, Iain Chinnery, John Gamblin, Grant Straker, Corban Straker, Alex Kelliher, Lahana Reeves, Frank Walsh, Kate Currie,Lizzie Corbin,Frances Cadman,Cameron Clark, Cameron Avery, Julie Gillespie, Meredith Woodhouse.

H&S- The nearest exits were pointed out. No matters were raised.

Apologies: Richard Seigne, Richie Merrett, Marilyn Morrison, Gary Prest and Dave Catherwood.

Past Minutes: Minutes of the DRAFT 24th Sept 2022 AGM were read ,ratified and passed as a true and accurate record of that meeting. Noted that the minutes were sighted by the Executive at its November 2022 meeting while memories were fresh. (moved JP/MV all aye).

Matters Arising: none

Club Captains' Reports: Circulated before the meeting except the Senior Winter report which wasn’t done due to a communication mix-up; but Cam Clark verbally indicated that it had been a successful season yet again as evidenced by our winning COTY.

Craig’s Junior Winter report is best summed up as - “You too can achieve all your running goals and we have the programme and people to support you all the way”.

A Summer Junior report was provided by Marilyn Morrison.

“Numbers in the summer were much the same as always –around the 200 mark. The only place where we saw a drop was in the Kiwisport Group of 5/6yr olds.

Chav had 3 Canterbury Champions this season:

Mckenna John (8), Lennox John (10) and Amelia Young (10)

Chav won the trophy for the most points scored at Champs and also the “Jeanette Vivian memorial Trophy” for the best –performed club at the Colgate Games.

I would like to take this opportunity to thank the members of my Junior Committee –who put in hours of work behind the scene  - Debbie, Steph, Murray, Jillian, Kylie, Pip. In particular –a massive thanks to Fleur  -her help has been invaluable in so many ways over the past few seasons.

Thanks also to Paul Gillett, Graeme Clark and Gary Prest and their band of helpers for marking out the track for the athletes.

Finally –thank-you to the Chav children who are a well –behaved, enthusiastic, hard –working group of youngsters. You are a pleasure to work with and I take great pride in watching as each one of you grew in confidence and developed your athletic talents over the season. I encourage you all to work hard, play fair and always strive to “Be the very best you can be” in your athletic events.”

Treasurers Report: ( pre-circulated)Victor spoke to the report.

- Fran Dakin thanked for her work in first half of the season.

-Outgoings arising from the Centennial had impacted accounts .

-Some success with Grants Applications ( CCC, Casino and Kennett Cup).

- Coaching costs considerable (~$3000), but very effective.

- Overall, a profit of $ 1,397.

- The Winter ‘user pays’ race entry system was extra work, but would be continued next season as a trial.

-Currently $17,000 in chq acc, and $23,000 in investment acc.

-Travel subsidies getting higher.

- Power costs to clubrooms quadrupled.

MOTION1 : “ That next season’s subs be raised by $20 p/a ( Seniors) and $10 p.a ( all Juniors” ).moved Vic G/ Rob H )

Some discussion led to decision to defer adoption for Exec.

Vic moved the report be adopted and accounts passed for payment( VG/John Gam,all aye)

John Palmer moved to thank Victor for all services ( sec John Gamblin,all aye)

President’s Report ; pre-circulated and taken as read. Rob’s concluding words were:

“Dreams for the future would be developing our own coaches (we pay for all fees to courses), more parent involvement in the executive, communication where all sections of the club are more fully aware of what is happening in each section, short term involvement in administration for athletes/parents with certain skills, a development fund built up to support our top athletes reaching their goals, and of course being the top club in Canterbury and then New Zealand”.

Rob also praised Cameron Avery’s national and International achievements ( Cam was present).

Election of Officers:

The Constitution amendment passed in 2020 requires the three primary Exec roles are vacated after five years ( all three commenced in 2022).

The following were elected with the strong support of the meeting:

Winter Junior Club Captain: Craig Eustace -( Rob H/Tram O -all aye)

Winter Senior Club Captain: Cam Clark was thanked for his year as co-Winter Club Captain. Richard Seigne was elected in absentia to continue and Lahana Reeves was elected to replace Cam( Rob H/ John Gam-all aye)

Summer Junior Club Captain: Marilyn Morrison was applauded and received a bouquet for having completed 30 years guiding the Junior Summer section, and took on the role again this year( John Gam/Rob H- all aye)

Summer Senior Club Captain: Tram O’Callaghan was nominated by Mike V/ Rob H- all aye)

Secretary:  Mike V indicated he was prepared to continue in the role( sec John Ingles- all aye)

Treasurer: Thomas Richards was reported to be willing to serve the role ( John Gam / Cam C- all aye)

Vic Gamperle was elected as Registrations Officer( Vic G/ John Gam -all aye)

President: The Secretary thanked and commended Rob Holland’s first year in the role and nominated Rob for another year - sec John Gamblin- all aye.

Patron: John Palmer agreed to remain in the post ( John Ingles/Mike V- all aye)

Member/Co-opted Representatives on Exec: President would call for persons able to fill the two auxilliary posts on the Exec.( these posts were dissolved in 2017 acc to John P)

Yen Cameron and Fleur Pettengell received bouquets of flowers for their

contributions to the Exec over recent years. Both are concluding their service.

General Business:

-The meeting thanked Vic and Sandie Gamperle, John Gamblin and John Ingles for their work towards creating the NRR course at Loburn

-Boulder Bay preps going well but pre-entries still modest ( thanks to Rich S, Matt C and Lahana R and their assistants)

-Commonwealth Games ’74 commemoration 5 km fun run- we have tentatively undertaken to organise this in Jan 2024 at Sth Hagley Park .Helpers sought.

- Cam C said that the new singlets were believed to be arriving soon - hopefully by NRR on 30 Sept.

Cameron Avery was wished all the best at World 1/2 Mara champs on Sept 30 th.

A summary of his career since junior ranks was given, and it was noted that he

was only the second club member to compete in World XC Champs.

-Cam Clark, Lahana Reeves and Tram O’Callaghan were thanked as a group for injecting enthusiasm and innovation in their first year on the Exec.

Meeting closed 3.22 pm

President's Report 2024

SIDENT’S REPORT 9/24

Welcome to the 34rd AGM of Christchurch Avon, and what would be the 101st AGM of the Christchurch Club and the 50th AGM of the Avon

club.

The key highlights of this year were once again picking up the ‘Spike’ for club of the year performances over the winter, the continuing

strength of our summer children’s section at Canterbury level and a top performing club at the South Island Colgates in Dunedin.

Key individual performances were placing at the 2023 NZ Cross Country Champs on the challenging course at Taupo were:- Kate Curie 3rd

W18, Alex Kelliher 2nd M35, & John Gamblin 3rd M60 with 6 club members competing.

The NZ Road Relay Championships were held on a new course at Loburn due to the unsuitability of the Takahe to Akaroa course, with 6

teams entered and the M60 team winning with the M70 team second. Other teams were Senior Men A, Senior Men C grade, Senior women,

Junior men A & B, and M60 - B

Over the summer track season’s NZ championship events, where 5 of our athletes participated, we had fine performances from our women’s

side with Samamtha Lascelles 3rd 800m W20, 2nd 4x400m W20, Kate Currie 3rd 5000m W120, while not forgetting our men Leo de Monchy

2nd 3,000m B16, and together with Otto Church claiming a 2 nd in 4 x 400m. But perhaps the outstanding effort was to have an athlete from

our club win a tile in the Pole Vault where I have never seen a club member compete, well done Otto Church B16 PV.

We have made some progress on our strategic plan with a new updated senior’s singlet which makes you want to run fast and is definitely

21st century. We have also moved to take over the running of the Boulder Bay Classic from Sumner club and have been accepted by DOC

to hold the next 10 year concession.

I write this following piece as a review of the club after being President for the last 2 years and about to step down. In reviewing last years

report, I believe that was a fair assessment of the club. Our current strengths & weaknesses. However, this period we have seen our top two

male runners depart for other clubs due to social reasons, and we do not have a lot of club connection between individuals to create that

bond of being a member of this club. DGRS have initiated club training nights and this looks enticing! Most of the club executive are club

captains busy in their roles and so new initiatives are difficult to get off the ground. The bulk of our experience is now working at Athletics

Canterbury level. I have always been a firm believer if you are not changing then you are going backwards, and thus I always like seeing

new elements being added to the club and improvements on existing positions to help our members. I have come to the realisation that we

need more help to do this, and that we need to have small ‘projects’ where people can volunteer to help for the short period of these

projects. So that is YOU if you are reading this and not holding an executive position.

Perhaps a few bright moments of my term are the introduction of ‘Presidents Comment’ in order to let club members know of the activities of

the executive and let the wider club know what each is doing. However, I did not get any volunteers to recreate a regular newsletter. The

other being the introduction of a Women’s Senior Club Captain, and it is extremely satisfying to see a senior women’s team being sent away

to the NZ Road Relay Championships in 2 weeks’ time. This may well be a first for the club. The taking over of Boulder Bay Classic has

happened because we see the potential to run events, mainly aimed at non registered runners to gain a profit for the club, with funds used to

aid our members compete at national and world point scoring events. Again we can all help in making this a unique event.

For the remainder of the year, I wish you good running.

Robert Holland

President

2024 Winter Club Captain's Report

CHAV Seniors Winter report 2024

This season seems to have flown by and yet there is still a lot to come………

The club has 30 members attending the National Road Relays in Taupo, we host the Boulder Bay Classic back on the original Godley Head course before the National Road Championships just down the road in Timaru, it’s all go.

My early season was interrupted by a trip to see family in the UK and I would like to thank Dave Catherwood for more than adequately taking my place and for his enthusiasm and energy through out the season.  Talking of energy and enthusiasm Lahana Reeves joins Dave as someone who has made a real difference to the club this year, I have been impressed with their regular supply of ideas and actions to follow – lessons for all!  Thank you both.

The club continues to remain a strong presence at local events although, it has to be said, the lack of competitors from other centres has exaggerated our presence.  I have heard several senior persons in the club community raising the possibility of the demise of our local clubs and events………….

Personally I don’t think this likely in the immediate future but I imagine changes will have to occur.  Seeing clubs and Athletics Canterbury putting on regular events with considerable effort and expense is not sustainable, especially when the small number of regular volunteers doing all the mahi are mostly past retirement age.

We have lost senior runners to other clubs as happens every year but we have gained others and the women’s section is now looking far healthier than the last few years bringing a different (welcome) vibe to the club and reduces the grey or no hair ratio!!

A few highlights from the season

• Kate Currie held a successful pub quiz fundraiser for her trip to World School Cross Country Championship in Kenya placing 32nd.

• Friday Night Lights event (which I missed) sounded like a great innovation and a lot of fun, hopefully this will become a feature in the calendar.

• Daniel Reese Memorial Hagley relays also had a new medley format, again this proved popular.

• Canterbury Cross Country Champs – W20 1st Kate Currie, 3rd Lucy Jurke, MW55 Wendy Richards 3rd, MW65 Sue Johnson 1st, MM40 1st Alex Kelliher, MM50 3rd Craig Eustace, MM60 2nd Neil Gilmour, MM65 1st Peter Richards, 2nd Dave Tyrell, 3rd Frank Walsh, MM70 1st Rodger Ward, 3rd Nick Braithwaite, MM75 1st Bruce Dyer.

• CHAV held the Kennett Cup incorporating the Canterbury short cross-country championships a successful event but with relatively low turn out.

• Club cross country and road championships – both included well attended, garrulous post event debriefs.

• Governor’s Bay to Lyttleton including Canterbury 10km road championships.  This race did have a good turnout boosted by some community runners.  Great conditions and good catch up after the race.  MU20 2nd Tayne Patel, MM50 2nd Ben Clark, MM55 3rd Paul Clark, MM60 1st Richard Seigne, 2nd Richie Merrett, 3rd Neil Gilmour, MM65 1st Peter Richards, 3rd Frank Walsh,  MM70 1st Rodger Ward, 2nd Nick Braithwaite MW50 1st Wendy Richards, WM65 1st Sue Johnson.  In addition Caleb Radcliffe, Harry Huang and Leo De Monchy also put in good performances for their ages.

• Loburn 39 SM 2nd place- Tayne Patel Tommy Richards Luke Mitchell Flynn Register Corban Straker Tram O'Callaghan.  SW 3rd Lahana Reeves Wendy Richards Mairi Law Sue Johnson Kate Currie Jessie Nimot (big thanks to Jessie who stepped in at the last minute to run and so got the team a medal).  MM60 1st Richard Seigne Rob Holland Frank Walsh John Gamblin Pete Richards Rodger Ward.

• Sunday and Thursday runs continue with refreshments afterwards, although not as regularly on Thursday the Volstead has been missing out.

• Hagley park – always something or someone to see - the cherry blossoms are epic at the moment.

There’s lots to come, keep enjoying your running and please help run the club as well it needs you!

Richard Seigne

Winter Club Captain

Summer Junior Club Captain's report

Chav Junior Summer Club Captain’s report- 2022 -2023 season

Numbers in the summer children’s section were much the same as always –around the 200 mark. The only place where we saw a drop was in the Kiwisport Group of 5/6yr olds.

Everyone who wanted to join was accommodated into the club.

Club nights followed the usual format weekly –with the children doing 4 events each night and working towards achieving their 5 star awards.

New club records were set by  athletes:

Maisie Saili  -6yr Girls -Discus 12m68               Elena Ash -9yr Girls 60m Hurdles -12.8

Isaac Young -11yr Boys 70m Hurdles -12.6     Anna Gillett -14yr Girls HJ -1m65 and LJ -5m22

Jack Ferguson -10yr Boys 60m -8.37, 100m -13.31 and 200m -27.7

Congratulations to those 5 athletes !

Our club champs in February was well attended and there was fierce competition in some age groups! A nice mix of Saturday athletes and Club athletes won their age groups this season.

At our Annual Prize –Giving in March  I was unfortunately too sick to attend and a massive thanks must go to Debbie for stepping in at the very last minute and doing an amazing job of running the evening!

The top awards were presented to :

Best Under 14 athlete –Lucas Stevens

“May Paterson Memorial Trophy” for effort at Inter Club –Annabelle Magrath

“Carolin Yin Memorial Trophy” -Milan Laifa

“Paul Mcleod Memorial Trophy” -Vinnie Gardiner

Most Improved Athlete -Senior -Vern Toaolalmai -Holden    Junior -Tessa Sorenson

A big thank you here to all our event chiefs, skills coaches and roster ladies who work hard to make club nights a big success. Thnak you also to the many parent-hepers who willingly take their turn on the duty roster.

Inter Club

We had a very large group of almost 100 athletes who signed up to compete at Inter Club on Saturday mornings! There is no doubt that those who compete regularly on Saturdays- improve faster in their athletic events through regular competition and the excellent quality coaching they receive on Monday nights.

Chav had 3 Canterbury Champions this season:

Mckenna John (9), Annabel Magrath( 10) Canterbury Champs and Lucas Stevens (14)

Chav won the trophy for the most points scored at Canterbury Champs.

We continue to have a close relationship with the OBU Senior club. Our Senior Coaching Squad are fortunate enough to be able to use their grounds /equipment for training and many of our summer coaches are Senior athletes at OBU.

Thnak –you to all the coaches who have helped our athletes at Junior /Senior squad nights, at Tuesday middle –distance training and at our Winter training programme in the off-season. Without you  -there is no doubt our athletes would not have made such big improvements and had so much success.

I would like to take this opportunity to thank the members of my Junior Committee –who put in hours of work behind the scene  - Debbie, Steph, Jillian, Kylie, Tracey, Bryony, Pip. In particular –a massive thanks to Debbie and Paul Gillett who have finished up their association with the children’s section of the club -their help has been invaluable in so many ways over the past few seasons. Well -that is to say Paul is almost finished!! We are so excited to announce that Paul has been persuaded to carry on in his HJ role at club nights again for another season!!! This is such good news for our Chav children!

Thanks also to Paul Gillett, Graeme Clark and Gary Prest and their band of helpers for marking out the track for the athletes for us each season.

Finally –thank-you to the Chav children who are a well –behaved, enthusiastic, hard –working group of youngsters. You were a pleasure to work with and I took great pride in watching as each one of you grew in confidence and developed your athletic talents over the season. I encourage you all to work hard, play fair and always strive to “Be the very best you can be” in your athletic events and look forward to seeing you all again for another season in October at the Chav Children’s section of the club.

Junior Winter Club Captain's Report:

(photos unfortunately didn't transfer)

Junior Winter Club Captain’s Report 2024

Welcome to the Junior Winter Club Captain’s Report for 2024. We seem to have flown through the season this year,

or perhaps that’s just my perspective after taking a mid-winter holiday. I’d like to acknowledge and thank those who

stepped forward in my absence to keep the CHAV show on the road. Sue Johnson enthusiastically volunteered to

keep the Saturday event schedule on track and was very ably supported by John Palmer, Frank Walsh, Richard

Seigne, Lahana Reeves and Kate Currie at the various weekend events. Nobody even knew I was gone!

I hope you have all gained something from your season of winter running. I hope enjoyment, but perhaps it was

improvement, new friends, more knowledge, more motivation, more determination, or maybe all of that.

Christchurch Avon has once again dominated large parts of the winter interclub season. We have the largest

number of runners and relay teams, and we appear to have won the Club of the Year trophy for a seventh

consecutive year equalling our previous best streak of seven consecutive years in the competition’s 15-year history.

If you do the math, that’s 14 wins in 15 years. I hear that other clubs complain about our dominance in this

competition, but I think it shows our depth across the age grades and how we develop our athletes.

As I sit reflecting and basking in that glow of success, it begs the question, why have we been so successful? On

more than one occasion I’ve heard people observe that Christchurch Avon runners seem to improve much more

than runners at other clubs. It’s no secret that people who run more regularly improve more (particularly if they do

the right kind of training). I think the answer is that simple. Christchurch Avon offers more opportunity to run more

regularly! I don’t know what training groups other clubs have, but ours continue to be popular and well attended.

And I believe that we are the only club to offer Saturday events every week during the season.That’s a perfect segway into thanking those wonderful coaches we have organising our training groups. I know that

John Palmer, Sue Johnson, John Ingles, Grant Straker, Lizzi Corbin and I are very proud of what you have achieved

and the progress that you’ve made. We are equally proud of them and the fantastic contribution they make to our

club. A MASSIVE thanks to you all, and PLEASE come back again next year (no pressure).

Whilst I’m handing out THANKS, I’d also like to thank everyone who volunteered or agreed to help with our Saturday

events. Setting up courses and taking them down, marshalling, timing, recording, starting etc. Your help is GREATLY

appreciated.

I’d also like to acknowledge Shannon Radcliffe and Richard Hudson for the wonderful photos they take and post to

the Christchurch Avon Running Facebook page. I’ve lifted a small selection to make this report far more colourful

and interesting (a picture paints a thousand words).

I will take this opportunity to recognise and celebrate our highest achievers this season but add the reminder that all

of you have the potential to be high achievers in the future if you want to be. Many of New Zealand’s top

performing athletes didn’t become high achievers until adulthood, but continuing to develop and improve when you

are young is part of that pathway.

In last year’s report I mentioned the success that Kate Currie had enjoyed and noted her development through the

Christchurch Avon junior section. Kate has continued her success in 2024 most notably as a NZ Secondary Schools

representative competing in Australia and Kenya this season.Leo de Monchy placed third in the NZ U16 Cross Country championship race in

Napier and won both the U16 and U18 grades in the recent Canterbury Road

Champs. Leo was also second behind Daniel Wordsworth in the Canterbury U16

Short Course Cross Country. Daniel winning both Canterbury U16 cross country

races. These two along with Otto Church all finished in the top 10 of the NZ

Secondary Schools junior boy’s cross country race.

Jacob Radcliffe won all of his U14 age group races this season with victories in

the Canterbury cross country, Canterbury short course cross country, Canterbury

road and NZ cross country.

Kobe Ford has also taken a clean sweep of Canterbury titles in the U12 boys’

grade with gold medals at the Canterbury cross country, Canterbury short course

cross country, and Canterbury Road Champs.

Momoka Hudson won both the Canterbury cross country titles in the U12 girls’

grade.

Everyone had the opportunity to be a high achiever in our Points Series

competition and I congratulate this years’ medallists on their commitment to our

club events and their ability to outperform the handicapper’s expectations. One of my goals for next season is to

build on this and introduce more awards that recognise commitment and improvement because developing

champion qualities is more important than developing champions.

Enjoy your summer and keep active. Keep up some regular running if you can. The fitness you gain from running

will benefit you in any summer activity you’re involved with and will give you a head start towards being an

improved runner in the next winter season.

Craig Eustace

Junior Winter Club Captain

September 2024